Facility Coordinator for 12 months

Job description

Our client is a leading international organization seeking a proactive and service-oriented Facilities Coordinator to support the smooth operation of its Geneva headquarters. This role plays a key part in delivering an exceptional workplace experience through facilities management, office coordination, vendor supervision and employee support services. Our client is an international company. Missions Facilities & Office Management Coordinate the daily operations of the Geneva office and ensure workplace services run smoothly. Liaise with building management and external service providers to maintain high standards across the office. Monitor office facilities, meeting rooms, common areas and kitchen spaces to ensure they remain fully operational and presentable. Support office refurbishment and workplace improvement projects, coordinating logistics and communication with employees. Ensure compliance with security procedures and workplace regulations. Vendor & Service Provider Management Coordinate third-party vendors and service providers, ensuring contractual service levels are met. Monitor supplier performance and resolve operational issues as required. Support procurement activities, including purchase order creation and expenditure tracking. Reception, Mail, Courier & Administration Manage incoming and outgoing mail, courier shipments and related documentation. Monitor courier expenses and maintain accurate records. Support administrative processes and maintain facilities documentation. Act as a key point of contact for employees, visitors and guests. Manage reception-related activities, office mailboxes and general workplace requests. Coordinate visitor arrangements and provide a professional and welcoming office experience. Meetings & Events Coordinate internal meetings, workshops, business lunches and events. Arrange catering, room set-up and related logistics. Ensure a seamless experience for participants and visitors. Profil du candidat Previous experience in Facilities Management, Office Management, Workplace Experience, Hospitality or a similar operational role. Strong organisational skills with the ability to manage multiple priorities simultaneously. Experience coordinating external vendors and service providers. Excellent customer service and stakeholder management skills. Hands-on, proactive and solution-oriented mindset. Comfortable working independently within a dynamic international environment. Proficiency in Microsoft Office applications. Fluent English required; French would be considered a strong advantage. Conditions et Avantages Opportunity to join a prestigious international organization. Diverse and visible role combining facilities, workplace services and office operations. Collaborative multicultural environment. Central Geneva location. Attractive compensation package.