Coordination and Administrative Support Specialist

Job description

* Gain experience in an international environment. * Strengthen your Excel and coordination skills. ## About Our Client ## International Organization ## Job Description ## * Provide administrative and organizational support to managers and operational teams. * Manage and maintain complex Excel tracking tools, dashboards, reports, and performance indicators. * Monitor deadlines, deliverables, and ongoing actions to ensure timely completion. * Prepare meeting minutes, reports, statistics, and management presentations. * Coordinate the follow-up of invoices, requests, modifications, and operational activities. * Handle a high volume of correspondence through shared mailboxes and ensure effective communication with internal and external stakeholders. * Analyze data, identify inconsistencies, and contribute to process improvements. * Support the management and processing of large volumes of documentation while ensuring accuracy and compliance with procedures. ## The Successful Applicant ## * 3-6 years of experience in administration, coordination, project support, operations support, or a similar role. * Advanced proficiency in Microsoft Excel (pivot tables, formulas, reporting, data analysis, tracking tools). * Strong command of Microsoft Office Suite, particularly Word, PowerPoint, and Outlook. * Experience managing large volumes of data, documentation, and competing priorities. * Excellent organizational skills and attention to detail. * Ability to work independently while coordinating with multiple stakeholders. * Strong analytical mindset and problem-solving skills. * Professional level of English; additional languages are an asset. * Proactive and service-oriented professional. * Strong administrative coordination capabilities. * Excellent communication and stakeholder management skills. * Ability to deliver high-quality work under tight deadlines. * A continuous improvement mindset and ability to streamline processes ## What's on Offer ## Join a dynamic international environment, gain exposure to cross-functional coordination, and further develop your Excel, reporting, and administrative support skills. Work in a varied role with broad stakeholder interaction and the opportunity to make a direct impact on daily operations. Quote job ref JN-102026-7125132 Job Function Office & Management Support Specialisation Data Entry Industry Technology & Telecoms Where Geneva Contract Type Interim Job Reference JN-102026-7125132