Team Assistant - 3 months

Description du poste

We are seeking a Team Assistant to support a team of directors on a 3-month temporary assignment. This role is fully office-based and combines classic administrative support with office management responsibilities, ensuring the smooth day-to-day running of the team and workplace. The ideal candidate is detail-oriented, service-minded, and able to manage multiple priorities in a fast-paced environment. Our client is an international company. Missions Team Support Provide comprehensive administrative support to the team Manage calendars, schedule meetings, and coordinate appointments Arrange internal and external meetings, including logistics and materials Organize business travel (flights, hotels, itineraries) and handle expense reports Prepare presentations, reports, and documents as required Act as a point of contact for internal and external stakeholders Support ad hoc projects and team initiatives Office Management Ensure smooth day-to-day office operations Coordinate with external vendors (facility management, suppliers, IT support, etc.) Manage office supplies and place orders when needed Oversee meeting room organization and office tidiness Support onboarding logistics for new joiners (desk setup, materials, access, etc.) Handle incoming mail, deliveries, and general office requests Profil du candidat Previous experience in an administrative, team assistant, or office management role Strong organizational and multitasking skills Excellent attention to detail and ability to prioritize effectively Proactive, hands-on, and solution-oriented mindset Strong communication and interpersonal skills Ability to work independently and maintain confidentiality Proficiency in Microsoft Office (Outlook, Excel, PowerPoint, Word) Fluent in English (additional languages are a plus) Conditions et Avantages This is a full-time, on-site role with no remote working option Immediate or short-notice availability is strongly preferred