Secrétaire de la médecin-cheffe de service en ophtalomologie - 80% à 100%

Description du poste

This job ad was AI-translated from French. See original Job summary Hide Hôpitaux Universitaires de Genève is a leading healthcare institution. Join a dynamic team dedicated to patient care and innovative research. Tasks Assist the department head with administrative tasks autonomously. Manage internal and external communications effectively. Organize schedules, meetings, and follow up on administrative files. Skills CFC in commerce or equivalent, plus 5 years of relevant experience. Fluent in French and English or German, with strong writing skills. Excellent IT skills, especially in Microsoft Office and medical terminology. About the job Company Description With more than 13,000 employees representing 160 professions, the Geneva University Hospitals are a nationally and internationally recognised institution. To learn more about our institution, take a few minutes to view our 2025 retrospective by clicking  here . The position is attached to the  Department of Clinical Neurosciences . This department provides care to patients of all ages, children and adults, suffering from neurosurgical, neurological, ophthalmological and otorhinolaryngological conditions. Care is adapted to the needs and difficulties of the patient, from the most acute sectors (intermediate care units) to rehabilitation sectors (neurorehabilitation). The department's objective is to guide the patient towards regaining autonomy through education, support and outpatient follow-up. It ensures the operation of patients as well as their support, to promote early return home. In the same spirit, outpatient care is also prioritised and surgical activity optimised, to facilitate access to care within a reasonable timeframe. The ophthalmology department of the HUG has, since its creation in 1878, been the leading ophthalmology centre in the canton of Geneva in terms of diagnosis, treatment of eye diseases and research. It relies on the most modern diagnostic methods, the most innovative laser techniques and minimally invasive surgical methods. Its core values are those of a university service. Job Description You autonomously assist the head of service administratively in managing a service comprising several units or entities, in clinical, academic and research fields. You act as the interface between different professional sectors and contribute to the overall management of the service. You handle all administrative information and manage related internal and external relations. You collect the necessary information to compile files for decision-making and ensure their follow-up. Main tasks and responsibilities notably include managing the agenda, correspondence, meetings and consultations of the chief medical officer, as well as the administrative follow-up of files related to the overall functioning of the service. Qualifications You hold a Federal VET Diploma as a commercial employee and a Federal Certificate as an executive assistant or an equivalent qualification. You have 5 years of successful experience in a similar position, secretarial and/or executive assistance. You have perfect command of French and English or German, both spoken and written, and proven writing skills. You master another foreign language. Medical terminology is easily understandable to you. You have very good knowledge of IT tools (ECDL Advanced level in Word, Excel, PowerPoint and standard level on the Web). Knowledge of software used at HUG (DPA, DPI, OPALE, GRECO, Winscribe and Laboratory Query) is a considerable asset. While having a good sense of organisation and priorities, you are autonomous, have a sense of anticipation and are precise in the tasks entrusted to you. Flexible and highly available, you are attentive and respectful. Finally, you have a strong sense of confidentiality. Additional Information Start date: as soon as possible Number of positions: 1 Activity rate: 80% to 100% Function class: 13 Contract: permanent Application deadline: 23.06.2026 Contact for information: Pre G. Thumann, chief medical officer, tel. 079 55 33 056 or Mr T. Coppola, human resources manager, tel. 022 37 26 533. Your application file must include a letter demonstrating your motivation, your curriculum vitae, copies of diplomas and certificates required for the position and the last 2 work certificates. This announcement is addressed equally to women and men. Wishing to engage in the fight against unemployment, the HUG encourage applications coming from the Cantonal Employment Office. Only applications submitted via the recruitment platform will be considered. Paper and email applications will not be processed.