Office Management / Executive Support (C-Level)

Description du poste

We are an international company focused on sustainable growth and excellence. Join us for a dynamic work environment with great opportunities. Tasks Support management in daily operations and strategic tasks. Organize and coordinate C-level meetings and workshops. Manage projects and business processes with digital tools. Skills Completed commercial training; excellent organizational skills required. Strong reliability and discretion; fluent in German and English. Experience with digital tools and project work is a must. About the job Who we are We are an internationally oriented corporate group with a clear focus on sustainable growth, operational excellence, and continuous development. Our culture is characterised by pragmatism, responsibility, and a strong team spirit. We work closely across locations and functions and drive our topics forward with high initiative and mutual trust. What we offer A responsible key role in direct collaboration with executive management A dynamic, growth-oriented corporate environment with short decision-making paths Plenty of scope for creativity and the opportunity to actively co-develop processes Modern working conditions including flexible working models and remote work options Use of innovative tools and technologies, especially in the areas of digitalisation and AI A respectful, professional atmosphere and an open corporate culture Overview of tasks In this key position, you support the executive management in operational and strategic day-to-day business. You provide structure, maintain an overview, and proactively drive topics forward – with a high standard of quality, efficiency, and reliability Your main responsibilities Organisation and coordination of appointments, meetings, travel, and workshops at C-Level Professional preparation and follow-up of management meetings Creation of minutes as well as consistent tracking of decisions, to-dos, and deadlines Support and management of projects as well as accompaniment of central business processes Proactive collection and preparation of relevant information within the company Interface management between executive management, teams, and group companies Use of modern digital tools and AI solutions for continuous efficiency improvement Profile requirements Completed commercial training, e.g. as an office/management clerk or executive assistant Strong organisational skills, high reliability, and absolute discretion Very good German and English skills, Spanish is an advantage Confident handling of PowerPoint and digital tools, ideally first experience with AI applications Experience in project work as well as good understanding of business processes Assertiveness combined with empathy and tact Proactive, structured, and independent working style with high personal responsibility Down-to-earth, reflective personality with a strong team spirit Flexible: capable of remote work while being present, reliable, and close to stakeholders in daily work Profile Our offer