Executive Assistant - 60%

Description du poste

We are seeking a highly organized and proactive Executive Assistant to provide dedicated support to a Department Director on a 60% basis for a 4-month assignment. The successful candidate will ensure smooth day-to-day operations, manage priorities efficiently, and act as a trusted liaison with internal and external stakeholders in both French and English. Our client is a luxury company. Missions Administrative & Executive Support Manage and coordinate the Director's complex calendar, including scheduling meetings across multiple time zones Organize internal and external meetings, including agendas, logistics, and follow-ups Handle correspondence (emails, calls, documents) in French and English Prepare presentations, reports, and briefing materials Coordination & Communication Act as a key point of contact between the Director and internal teams, clients, and partners Facilitate communication and ensure timely information flow Draft, review, and format documents and communications in both languages Operational Support Support planning and coordination of departmental activities and projects Track deadlines, action items, and key deliverables Assist with budget tracking, expense reports, and administrative processes Event & Travel Management Organize business travel, including itineraries, accommodation, and logistics Support the planning and execution of meetings, workshops, or events Profil du candidat Proven experience as an Executive Assistant or similar role, supporting senior leadership Excellent organizational and time-management skills, with the ability to multitask Strong communication skills in French and English (written and spoken) High level of discretion, professionalism, and attention to detail Proficiency in MS Office (Outlook, Word, PowerPoint, Excel) and collaboration tools Ability to work independently and anticipate needs in a fast-paced environment Conditions et Avantages Proactivity and problem-solving Flexibility and adaptability Strong interpersonal skills Reliability and confidentiality