Collaborateur-trice à l'accueil | Flon

Description du poste

This job ad was AI-translated from French. See original Job summary Hide Join our team as an administrative employee, where you'll thrive! Enjoy a supportive work environment with great benefits. Tasks Welcome and guide users according to institutional directives. Manage administrative tasks for consultations in your area. Participate in team activities and contribute to projects. Skills Hold a commercial office diploma or equivalent; 2 years experience. Strong knowledge of Office Suite and French language skills. Ability to work collaboratively and manage priorities effectively. About the job Your main tasks will be as follows: Welcome and direct users according to current institutional guidelines; Ensure the administrative management of consultations within your perimeter; Apply the quality directives and procedures in force; Take an active part in the activities of the Reception-Admissions Sector; Provide training for new colleagues, interns, apprentices in compliance with institutional procedures in collaboration with your hierarchy; Ensure good communication of information with team members to guarantee continuity of activities; Actively participate in administrative and inter-team meetings; At the request of your hierarchy, actively participate in working groups related to organisational developments and/or projects linked to infrastructure; Carry out administrative tasks related to institutional management tools and according to site needs; Manage the administrative processing of patients in accordance with procedures and directives defined by the institution; Perform various secretarial tasks included in the sector's activity and necessary for its proper functioning; Manage incoming mail, ensure its proper distribution and any follow-up; Guarantee the processing and follow-up of documentation related to the sector's activities; Filter and prioritise information (emails, faxes, telephones, mail); Supply/order: manage orders for office supplies, institutional documents and/or IT equipment; Participate in the improvement and/or adaptation of management tools and methods in collaboration with your hierarchy. Your assets: Holder of a Federal Certificate of Capacity (CFC) in commerce/office or equivalent training. Experience in a medical practice and/or hospital environment would be a plus; Minimum 2 years experience in a similar position; Very good knowledge of the Office suite; Fluency in French, both spoken and written. Knowledge of English would be an asset; Ability to know and express your limits; Aptitude to relate to others and create a climate of trust; Ability to work in a team and in an interprofessional manner; Sense of priorities and openness to change. We offer: A dynamic, modern and deeply human working environment; A varied, stimulating and truly enriching activity; An exceptional working environment, offering very high-quality employment conditions, including priority access to the childcare facility Ma Crèche Sous Les Etoiles, ideally located at the Biopôle, just steps from the Unisanté offices.