Assistent:in Geschäftsleitung (GL und VR) und Mitarbeiter:in Sekretariat 80-100%

Description du poste

This job ad was AI-translated from German. See original Job summary Show Identitas AG is a Swiss data specialist focused on healthy animals and safe food. This role offers a collaborative environment with great benefits. Tasks Assist management with administrative and organizational tasks. Plan and manage meetings, including taking minutes for the board. Organize various internal and external events and oversee office tasks. Skills Commercial training with further education and relevant experience. Strong communication skills in German and French. Proactive, efficient, and precise work style. About the job Identitas AG is the Swiss data specialist for healthy animals and safe food. The company, based in Bern, employs around 100 staff. For 25 years, we have been developing and operating IT applications for the registration and traceability of farm and domestic animals for the benefit of people, animals, and the environment. We are a committed team that supports each other and can rely on one another. Together, we assist the executive management, the board of directors, and take on diverse and exciting administrative tasks. A respectful working atmosphere, team spirit, and varied activities characterise our daily work. We are looking for a proactive and trustworthy individual for this position from 1 August 2026 or by arrangement as Assistant to Executive Management (EM and BoD) and Secretariat Staff 80-100% Your tasks Assistance to two members of the executive management in all administrative and organisational matters (agenda and mailbox management, appointment coordination, pending task control) Planning and management of appointments and meetings with minute-taking for the board of directors as well as administrative support for the BoD chairman Organisation of the annual planning (BoD) Organisation of internal and external events (shareholders' meeting, year-end dinner, etc.) Management of various Outlook mailboxes General office organisation and support with administrative tasks in daily business (support with contract management, processing legal data references, archiving, correspondence, mail, telephone, etc.) Your qualifications Completed commercial training with appropriate further education (preferably executive assistant or a comparable qualification) Several years of professional experience in a similar role Confidentiality, discretion, and appropriate communication at all levels Very good German skills as well as good French skills in spoken and written form Independent, precise, efficient, and proactive working style We offer you An interesting, responsible, and varied role in a meaningful organisation for the welfare of animals, food safety, and the environment Flexible working hours Progressive employment conditions and fringe benefits Generous support for further training Modern and central workplace (Bern Wankdorf) / home office Are you interested? Questions about the position can be answered by Chantal Bühler, Head of Executive Support, at +41 31 996 81 59 Your annual salary at 100% including incentives will be between CHF 70,000.00 and CHF 115,000.00 Identitas AG offers you more Home office up to 4 days a week and an infrastructure contribution of CHF 300.- annually Workplace with optimal transport connections to train, bus, tram, and PubliBike station Facilities with shower and cloakroom Appreciative corporate culture with flat hierarchy Flexible annual working hours, based on 42 hours per week (at 100%) 25 days holiday, 30 days from age 50 Promotion of work-life balance Sabbatical every 5 years with two additional weeks of holiday Annual mobility allowance in the form of Reka checks worth CHF 300.- Discounted car parking rent Generous fleet discounts on various car brands 4 weeks paternity leave 16 weeks maternity leave Pension fund: 65% paid by Identitas, 35% by employees, no coordination deduction and maximum insured salary up to CHF 294,000.-, additional voluntary savings options Accident insurance premium paid by Identitas AG Room for personal development and generous support in education and training Transparent information culture with intranet and regular events Annual birthday gift and additional support for anniversaries, weddings, births Bonus for referring new employees Coffee, tea, water, and fruit available free of charge Discounted in-house massage offer Weekly bootcamp offer