ASAP - Coordinator - CEO Office (f/m/d) 80-100%

Description du poste

* Six-month assignment with potential for permanent position * Work at the heart of executive leadership within a fast-growing global company ## About Our Client ## Our client is a globally recognised consumer brand known for its strong innovation culture and rapid growth. Operating in a dynamic and fast-paced environment, the organisation combines design, technology, and performance to continuously evolve its product offering and global presence. ## Job Description ## Executive Coordination & Administrative Support * Support the management of day-to-day priorities, calendars, and scheduling for senior leadership * Coordinate meetings, prepare agendas, and ensure smooth logistical execution * Handle complex travel arrangements, including itineraries and related logistics * Assist with email drafting, correspondence tracking, and stakeholder communication Project & Operational Support * Own and execute smaller projects independently, ensuring timely and structured delivery * Maintain and organise documentation, presentations, and meeting follow-ups * Prepare briefings and materials for leadership meetings, internal communications, and events * Actively track action points and ensure alignment across stakeholders Event & Stakeholder Coordination * Support the planning and execution of workshops, offsites, and leadership sessions * Ensure smooth coordination across internal teams and external partners * Act as a professional and welcoming point of contact for high-profile guests and partners Office Support & Team Enablement * Ensure efficient information flow and organisation within the leadership office * Triage incoming requests, prioritize tasks, and flag urgent matters proactively * Maintain strict confidentiality and discretion when handling sensitive topics * Contribute to a positive, professional, and high-performing team environment ## The Successful Applicant ## * Max 4 years of experience in coordination, executive support, or project administration * Experience in the service industry is an advantage * Experience in a fast-paced, international, or entrepreneurial environment is highly valued * Exceptional organizational and multitasking skills with strong attention to detail * Fluency in English and German, with strong written and verbal communication skills * A proactive, solutions-oriented mindset with the ability to anticipate needs * The ability to manage multiple priorities independently while maintaining composure * High level of discretion and professionalism when working with confidential information * A hands-on attitude and willingness to go the extra mile in a dynamic environment * A confident and polished presence when interacting with senior stakeholders and external partners * Positive energy, adaptability, and a strong team-oriented mindset ## What's on Offer ## * A unique opportunity to work closely with executive leadership in a global organisation * Exposure to strategic decision-making and high-level operations * A dynamic, fast-paced, and entrepreneurial environment * A central role with high visibility and impact across the organisation Quote job ref JN-052026-7027320 Job Function Office & Management Support Specialisation Company Secretarial Exp Industry FMCG (Fast Moving Consumer Goods) Location Zürich Contract Type Interim Job Reference JN-052026-7027320