Arztsekretärin / Arztsekretär 50 - 80%

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This job ad was AI-translated from German. See original Job summary Show Join our evolving outpatient facility, where growth is key. Enjoy a collaborative work environment with great benefits. Tasks Lead the organization and management of the medical secretary's office. Ensure efficient and timely administrative processes for patient care. Coordinate patient admissions and enhance workflows for the team. Skills Completed commercial training or similar qualification with experience. Strong organizational skills with a focus on process improvement. Excellent communication and IT skills, especially in medical contexts. About the job Our established outpatient location is undergoing a phase of structural development. In this key role, you will not only take on classic secretarial tasks but also actively shape the organisation and further development of administrative processes. Responsibilities Overall responsibility for the organisation and smooth management of the medical secretariat at the location Ensuring efficient, professional, and timely administrative processes Coordination and further development of patient admission as well as central contact point for patients, relatives, and external partners Planning and management of appointment scheduling for the interprofessional treatment team Establishment, documentation, and continuous optimisation of processes and workflows considering internal and external requirements Writing, editing, and managing medical correspondence as well as ensuring complete and accurate patient documentation Supporting the team in daily operations and taking on diverse administrative tasks Participation in team meetings including minute-taking Profile Completed commercial training or comparable qualification, ideally supplemented by further training as a medical secretary Several years of professional experience in the medical field, preferably in the outpatient sector Strong organisational talent and enjoyment in structuring and developing processes Independent, precise, and efficient working style with interconnected thinking Resilient, flexible, and team-oriented personality with a high sense of responsibility Empathy and professional communication skills in dealing with children, adolescents, and their caregivers Confident command of German, both spoken and written Very good IT user skills (e.g. clinical information systems, MS Office, SAP) Offer Responsible key role with scope for design in a developing outpatient clinic The opportunity to actively shape and sustainably influence structures and processes Collegial, interprofessional working environment with appreciative collaboration Contemporary employment conditions according to cantonal personnel law Attractive training and further education opportunities Central workplace in Winterthur with parking facilities Additional benefits such as lunch vouchers and 5 weeks of holiday Start Immediate or by arrangement Your contact Ms Silvia Gallego, Professional Head of Medical Secretariats, T +41 52 264 33 11 (absent 9 to 25 May 2026) PD Dr Lars Wöckel, Chief Physician | Department Head, T +41 52 267 35 24 PD Dr Lars Wöckel, Chief Physician | Department Head, T +41 52 267 35 24 Application Please note that only complete application documents can be considered. The documents listed under the topics "What we expect for the application dossier" are decisive. Dossiers from recruitment agencies will not be considered. Dossiers from recruitment agencies will not be considered.