Administrative Specialist for Faculty Affairs, STI

Description du poste

EPFL, the Swiss Federal Institute of Technology in Lausanne, is one of the most dynamic university campuses in Europe and ranks among the top 20 universities worldwide. The EPFL employs more than 6,500 people supporting the three main missions of the institution: education, research and innovation. The EPFL campus offers an exceptional working environment at the heart of a community of more than 17,000 people, including over 12,500 students and 4,000 researchers from more than 120 different countries. Mission The Head of Faculty Affairs of the School of Engineering (STI) at EPFL leads a small team dedicated to processes governing academic matters within the School (such as academic recruitment, academic promotions, sabbatical and research leaves, etc.) and provides executive support to the Dean of the School and the Chair of the Academic Evaluation Committee (CEA-STI). For this mission, the Head of Faculty Affairs is seeking an Administrative Specialist. Main duties and responsibilities Support to the Head of Faculty Affairs for: • Professor recruitment activities: - Overseeing recruitment processes on the dedicated platform - Processing application files, communicating with candidates - Planning and organizing recruitment procedures - Preparing recruitment dossiers • Professor promotion activities and assistance to the Chair of the CEA-STI: - Updating and applying procedures - Communication and coordination between committee members, institutes, the Dean, management, and candidates - Managing internal and external reference letters - Preparing promotions dossiers • Overall faculty matters and data management: - Overseeing onboarding and offboarding processes within the School - Coordinating reviews of tenure-track assistant professors and implementing procedures - Maintaining up-to-date faculty data and updating tracking files - Electronic filing of records related to the School's professors Profile Education: Commercial diploma (CFC) or equivalent training Very good knowledge of French and English (min. C1) Knowledge: Proficiency in Word, Excel, Powerpoint Knowledge of EPFL's administrative processes is an asset Skills: Personal organization, priority management, strong respect for deadlines, excellent team and interpersonal skills Attention to detail and confidentiality Ability to work in a multicultural environment and interact with all levels of the school, faculty and staff Service-oriented, self-motivated, good sense of initiative, responsive and autonomous We offer A stimulating, dynamic, interdisciplinary, and international work environment An internationally renowned academic institution, growing rapidly in research, education, and innovation Excellent working conditions Informations Contract Start Date : immediately or to be agreed Activity Rate : 40%-50% Contract Type: CDI Reference: 2285