Administrative:r Assistent:in (m/w/d) 80-100%

Description du poste

Join ZHdK, one of Europe's largest art universities with 2100 students. Enjoy a vibrant environment fostering creativity and collaboration. Tasks Support students in the music department with administrative tasks. Coordinate exams and projects, ensuring smooth communication. Manage student records and assist in various administrative processes. Skills Requires commercial training and experience in administration. Strong organizational and communication skills essential. Proficiency in digital systems and MS Office needed. This job ad was AI-translated from German. See original About the job The ZHdK is one of the largest and most diverse art universities in Europe, with around 2100 Bachelor’s and Master’s students. The fields of study and research include Art Education, Design, Film, Fine Arts, Music, Dance, Theatre and Transdisciplinarity. Located in the heart of Zurich, ZHdK is a dynamic place where passionate people from over 75 countries work, study, teach, research and continue their education. The university includes numerous exhibition and performance venues where students’ project work is publicly presented. From 1 February 2027 (or by arrangement), a position is to be filled as Administrative Assistant (m/f/d) 80-100% at the Department of Music, Study Area Composition, Theory, Sound Design and Tonmeister. We are looking for an initiative and open-minded person with commercial or comparable training and experience in administration and organisation, ideally in the higher education sector. You work independently, precisely and reliably, are strong organisationally and communicatively, and remain flexible with changing requirements. You have experience with digital administration systems and MS Office and possess very good German and English skills; knowledge of EventoNG is an advantage. An affinity for music and art as well as an interest in a cultural environment complete your profile. You will take on the administrative support of the students in the study area and assist the study management in the implementation of teaching. You plan and coordinate entrance examinations, module examinations and Bachelor projects – from scheduling and room reservations to communication with lecturers, experts and students, through to grade entry and fee processing. You monitor study progress and graduation requirements, coordinate the diploma process and handle certificates, transcripts of records and diplomas up to issuance. You administer semester enrolments and room reservations, maintain exam schedules, calendars, intranet pages and the homepage, prepare study-related documentation and conduct correspondence independently. In addition, you work with internal and external bodies and contribute to university-wide or departmental working groups as needed. We offer you an interesting and demanding role in a lively and collegial environment at the Zurich Toni Areal. We live an inclusive culture and value diversity. Interviews will take place on 26 October 2026 in Zurich. For information, please contact Daniella Gerszt, Head of Composition, Theory, Sound Design, Tonmeister, daniella.gerszt@zhdk.ch. Human Resources Management contact person: Romano Somazzi, HRM Recruiter, romano.somazzi@zhdk.ch. We gladly accept your complete application documents by 21 October 2026 via the "Apply online now" link at the end of this advertisement. Please note that we only accept applications for this position via the link (no email applications). www.zhdk.ch ; www.zhdk.ch/musik