Secrétaire de l'adjoint·e au·à la chef·fe de département

Description du poste

This job ad was AI-translated from French. See original Job summary Hide Join our company as a key administrative support member, contributing to our dynamic environment. Enjoy a stimulating role with exceptional employment conditions. Tasks Manage executive secretarial tasks to ensure smooth operations. Organize meetings, seminars, and professional travels efficiently. Handle client and supplier invoices, ensuring accuracy in processes. Skills Hold a CFC in commerce or equivalent experience in a similar role. Proficient in Microsoft Office; knowledge of Odoo or WinDev is a plus. Strong organizational skills with a focus on confidentiality and teamwork. About the job Your main duties will be as follows: Ensure executive secretarial duties. Organise meetings, seminars and professional trips, as well as draft minutes. Manage the diary, appointments, correspondence, and visitor reception. Prepare, transmit, file and archive administrative files and information. Manage client and supplier invoices: control, entry, monitoring and compliance with accounting procedures. Ensure the reliability of accounting data, the processing of supporting documents and compliance with closing deadlines. Participate in the continuous improvement of administrative, accounting and documentary processes. Your assets: Holder of a Federal VET Diploma in Commercial Employment, broad profile (in-depth knowledge of economics, accounting and law), or equivalent training; Proven experience in a similar role; Excellent command of the Microsoft Office suite; knowledge of Odoo, WinDev or any other accounting software is an asset; Excellent command of French, good knowledge of English and ideally German; Good understanding of administrative and financial processes as well as basic principles of client and supplier accounting; Rigorous, organised person with a strong sense of confidentiality; Ability to manage priorities, team spirit and a service-oriented mindset. We offer: A dynamic, modern and deeply human working environment; A varied, stimulating and truly enriching activity; An exceptional working environment, offering very high-quality employment conditions, including priority access to the childcare facility Ma Crèche Sous Les Etoiles, ideally located at the Biopôle, just steps from the Unisanté offices.