Facility Coordinator for 12 months

Description du poste

* Reception & Workplace Services * Facilities & Vendor & Service Provider Management ## About Our Client ## Our client is an international company. ## Job Description ## Facilities & Office Management * Coordinate the daily operations of the Geneva office and ensure workplace services run smoothly. * Liaise with building management and external service providers to maintain high standards across the office. * Monitor office facilities, meeting rooms, common areas and kitchen spaces to ensure they remain fully operational and presentable. * Support office refurbishment and workplace improvement projects, coordinating logistics and communication with employees. * Ensure compliance with security procedures and workplace regulations. Vendor & Service Provider Management * Coordinate third-party vendors and service providers, ensuring contractual service levels are met. * Monitor supplier performance and resolve operational issues as required. * Support procurement activities, including purchase order creation and expenditure tracking. Reception, Mail, Courier & Administration * Manage incoming and outgoing mail, courier shipments and related documentation. * Monitor courier expenses and maintain accurate records. * Support administrative processes and maintain facilities documentation. * Act as a key point of contact for employees, visitors and guests. * Manage reception-related activities, office mailboxes and general workplace requests. * Coordinate visitor arrangements and provide a professional and welcoming office experience. Meetings & Events * Coordinate internal meetings, workshops, business lunches and events. * Arrange catering, room set-up and related logistics. * Ensure a seamless experience for participants and visitors. ## The Successful Applicant ## * Previous experience in Facilities Management, Office Management, Workplace Experience, Hospitality or a similar operational role. * Strong organisational skills with the ability to manage multiple priorities simultaneously. * Experience coordinating external vendors and service providers. * Excellent customer service and stakeholder management skills. * Hands-on, proactive and solution-oriented mindset. * Comfortable working independently within a dynamic international environment. * Proficiency in Microsoft Office applications. * Fluent English required; French would be considered a strong advantage. ## What's on Offer ## * Opportunity to join a prestigious international organization. * Diverse and visible role combining facilities, workplace services and office operations. * Collaborative multicultural environment. * Central Geneva location. * Attractive compensation package. Quote job ref JN-102026-7125171 Job Function Office & Management Support Specialisation Office Manager Industry FMCG (Fast Moving Consumer Goods) Where Geneva Contract Type Interim Job Reference JN-102026-7125171