EXECUTIVE ASSISTANT

Description du poste

Join our dynamic Chairman Office as an Executive Assistant! Enjoy a collaborative work environment with opportunities for growth. Tasks Provide high-level administrative support for the Chairman's corporate activities. Manage complex agendas and coordinate meetings with key stakeholders. Handle logistics, travel coordination, and office management tasks. Skills Solid administrative experience in a corporate setting with a relevant degree. Advanced Office365 proficiency and strong communication skills in French. Resourceful, detail-oriented, and able to work under pressure. About the job To strengthen our Chairman Office, we are looking for an: ROLE Reporting to the Chief of Chairman Office - Corporate, you will be responsible of providing high-level administrative support for the corporate activities of the Chairman Office, including: • Answering and filtering incoming telephone calls • Managing a complex agenda and arranging meetings with internal and external stakeholders • Sorting all incoming correspondence and highlighting priorities • Typing high-quality written materials both in French and English • Managing contacts and mailing database • Efficient retrieving and filing system • Reception of high-level visitors • Organization of logistics (incl. meeting rooms, videoconference, catering, announcements, invitations) for meetings • Coordinating travels for the Chairman and key business stakeholders • Responsible for office management (maintaining general supplies stock levels, management of meeting rooms, addressing maintenance issues with Facilities and IT) • Expense claims, processing invoices and liaising with accounts department for payments follow-up PROFILE • Solid administrative experience in a corporate environment reporting to C-level and a degree in administration or equivalent certification • Excellent relationship builder and team player; able to demonstrate a high level of tact, committed to discretion and diplomacy with all internal and external stakeholders • Resourceful, high attention to details, able to anticipate and solve problems autonomously • Able to work under high pressure and short deadlines in a fast-paced environment, comfortable multi-tasking a wide variety of activities • Advanced proficiency with Office365 tools (Word, Outlook, Excel, Teams), Concur and Adobe Acrobat • Excellent written and verbal communications skills both in French and English (C2) JOIN US ! • Join a global leader in trust technologies with a mission that matters. • Be at the strategic heart of a financially sound and innovation-driven company. • Collaborate with high-level experts and work on impactful international projects. • Operate in a multi-cultural, high-integrity environment where autonomy and ownership are encouraged. We offer an exciting and challenging role, with great potential for personal development within a unique organization in a fascinating and fast-growing industry. Your file will be handled with upmost confidentiality and discretion.